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Overview
PPA recognizes the following:
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The safety of our players, members, and staff is a top priority
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Extreme weather conditions can pose a threat to the safety of our players, coaches, and game officials
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Poor field conditions can pose a threat to the safety of our players, coaches, and game officials
In the event of extreme weather, the anticipation of such, or poor and dangerous field conditions, PPA programs will be cancelled as decided by:
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The owner(s) of the facility in use (County, School, or Other)
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PPA’s Director of Administration
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Officials present at events and/or games
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The Coach of the practice
In the event of a cancellation, all parents, players, and coaches will be notified of the decision via email as soon as the decision is made.
Below are some Guidelines for dealing with the weather:
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Cold Weather
PPA looks at the “feels like” temperature when evaluating conditions, as things like Wind Chill and Humidity can play a large factor in Cold Weather Play. Players are more susceptible to injury in cold weather, particularly muscular injury.
< 50°F - PPA recommends wearing extra protections and layered clothing:
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Long Sleeve Shirts
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Long Athletic Pants
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Extra Socks
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Gloves
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Caps
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Any Jackets and Sweatshirts (non-hooded) must be worn underneath Jerseys as to make the player’s number visible
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Hooded Sweatshirts, Scarves, or any other loose clothing is prohibited as they create a potential hazard to the player
< 20°F - PPA will cancel outdoor practices and games for anything that feels like 20° or lower
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Hot Weather
Playing in Hot Weather increases the chance players can experience Heat Exhaustion, Heat Stroke, Cramps, and many other issues. While these are serious risks, they are also preventable through proper preparation. It is up to parents and coaches to make sure their players are taking in the appropriate precautions, drinking the right amount of liquids not just on practice and game days, but especially on the days leading up to practices and games.
> 90 Heat Index - PPA will enforce mandatory breaks in play:
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At least one break per half for all games
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Water Breaks every 15-20 minutes during practices
> 105 Heat Index - PPA will enforce enforce mandatory breaks in play:
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At least two breaks per half for games for games exceeding 60-minutes in length
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Water Breaks every 15 minutes during practices
> 120 Heat Index - PPA will cancel Practices and Games:
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Above 120 on the Heat Index conditions can be categorized under “Extreme Danger,” in cases of extreme risks to our players PPA will cancel programs
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Rain and Snow
Rainy or snowy conditions can drastically affect field conditions, posing a risk to players, coaches, and game officials. Prior to practices and games, officials will monitor field conditions as well as potential risks to field conditions to determine if fields are “playable.” If they are deemed “not playable,” all practices/games at that location will be cancelled until conditions improve.
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Lightning
Activities will be postponed whenever lightning is within a distance of 10 miles. Any time there is under 30 seconds between a lightning strike and the sound of thunder there should be an immediate stoppage of play and an evacuation of the pitch and sidelines in search of shelter.
Activities are to be postponed 30 minutes after every lightning strike within 10 miles and will not resume until there is a full 30 minutes has passed without a strike in the area.
PPA tries to schedule time at the end of seasons for make ups, however, we are beholden to our Field and Facility Permits, as well as the changing of the Seasons. We try out best to accommodate if there are any cancelations, but we cannot guarantee any make ups. After the end of the season no more make ups will be scheduled.
For questions or requests, contact us directly at info@ppateam.com.
Deposits
Deposits, barring extenuating circumstances, are non-refundable.
Teams
Teams can be a 3-month, 9-month, or 12-month commitment depending on age and program. Commitments to a team are considered as such, and refunds for registration fees are not offered barring extenuating circumstances (such as injury). Any refund requests must be received no later than 2 weeks prior to the start of the season. A 25% processing fee will be applied to late requests if granted.
Refunds are not offered for cancelled sessions due to weather, or other circumstances outside PPA's control.
Clinics
Pro-rated refunds are not offered after the start of the season barring extenuating circumstances (such as serious injury). Refunds are not offered for cancelled sessions due to inclement weather situations. All refund requests must be received no later than 7-days prior to the start date of a clinic in order to receive a refund. A 25% processing fee will be applied to late requests.
Parents have the option to “switch clinics” at any point in the season in order to find a more suitable option.
Camps
All refund requests must be received in writing or via email at least 7-days prior to the camp start date in order to receive a refund. A 25% processing fee will be applied to late requests. Fees will not be refunded within 5-days of the start of camp barring extenuating circumstances (such as serious illness or injury)
Refunds are not offered for cancelled sessions due to weather, or other circumstances outside PPA's control.
PPA credit is also offered in lieu of a refund.